People Services, Time-to-Pay Specialist - Japan

About the Job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? 

The Time-to-Pay (T2P) Specialist is responsible for managing end-to-end Time & Attendance and Payroll operations for Sanofi. This role ensures accuracy, compliance, and timely delivery of services across assigned countries, with a focus on operational excellence and process improvement.

Key Responsibilities

1) Payroll Management

• Execute end-to-end payroll processing with high accuracy and timeliness.

• Ensure payroll inputs are ready for each cycle as per the payroll calendar.

• Perform GL mapping, reconciliation, and post-payroll reporting.

• Manage tax compliance for all employees, including international mobility cases.

• Process shares management (LTI, stocks) in collaboration with Performance & Reward team.

• Prepare payroll reports for internal stakeholders and government authorities.

• Handle payroll-related vendor management, including PR/PO requests.

• Provide Tier 2 support for payroll-related issues.

2) Time & Attendance Administration

• Oversee time and attendance systems, including clock-in/out for all sites.

• Manage leave, overtime, and other time-related processes.

• Ensure data integrity across all time-tracking systems.

• Collaborate with managers and timekeepers to resolve discrepancies.

• Prepare periodic time and attendance reports.

3) Compliance & Documentation

• Act as SPOC for internal/external audits related to Time and Payroll processes.

• Complete Control Self-Assessments (CSA) in a timely manner.

• Maintain up-to-date documentation and local Time and Payroll articles.

• Ensure data privacy compliance.

• Assist in closing audit findings and updating audit reporting systems.

• Complete all mandatory compliance training in iLearn.

4) Process Excellence & Continuous Improvement

• Contribute to Global Core Model deployment and maintenance.

• Update Desktop Procedures (DTPs) quarterly.

• Identify and implement process improvements through simplification, standardization, and automation.

• Participate in global Time and Payroll projects and initiatives as required.

• Close gaps between current DTPs and Global Core Model.

• Support Time and Payroll transitions within the Hubs and In Market

5) Stakeholder Management

• Liaise with internal departments (Finance, Legal, HR) and external vendors.

• Provide Tier 2 support for T2P processes.

• Handle employee inquiries regarding Time management and Payroll.

6) Reporting & Analytics

• Prepare periodic and ad-hoc reports for various stakeholders.

• Monitor data quality and identify potential issues proactively.

• Analyze T2P data to support decision-making and process improvements.

About You

• Minimum a Bachelor's degree in Human Resources, Finance, Business Administration, or related field.

• Minimum 1-year of working experience in time and payroll operations, experience in the People Services Operations is highly desirable.

• Proven track record in an international or multicultural shared services environment, experience in pharmaceutical industry is an advantage.

• Understands business operations and local labor laws related to payroll and social insurance.

• Excellent communication skills (verbal and written) in English; Japanese languages is a plus.

• Proficient in Workday, ServiceNow, and other SBO People Services technologies, and advanced Microsoft Excel skills.

• Knowledge of local HRIS and payroll systems, and hands-on experience with People & Culture Management (PCM) systems is an advantage.

• Detail-oriented with a high degree of accuracy, strong analytical skills, and a team player.

• Strong stakeholder management abilities, and a customer-focused approach with a positive attitude.

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Collaborate in a dynamic, fast-paced environment focused on continuous learning and professional development.

• Drive process improvement and innovation in partnership with a motivated and supportive team.