People Services, Time-to-Pay Specialist - Japan
Petaling Jaya, Malaysia Permanent Posted on Jun. 17, 2025 Closing on Jun. 30, 2025About the Job
Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready?
The Time-to-Pay (T2P) Specialist is responsible for managing end-to-end Time & Attendance and Payroll operations for Sanofi. This role ensures accuracy, compliance, and timely delivery of services across assigned countries, with a focus on operational excellence and process improvement.
Key Responsibilities
1) Payroll Management
Execute end-to-end payroll processing with high accuracy and timeliness.
Ensure payroll inputs are ready for each cycle as per the payroll calendar.
Perform GL mapping, reconciliation, and post-payroll reporting.
Manage tax compliance for all employees, including international mobility cases.
Process shares management (LTI, stocks) in collaboration with Performance & Reward team.
Prepare payroll reports for internal stakeholders and government authorities.
Handle payroll-related vendor management, including PR/PO requests.
Provide Tier 2 support for payroll-related issues.
2) Time & Attendance Administration
Oversee time and attendance systems, including clock-in/out for all sites.
Manage leave, overtime, and other time-related processes.
Ensure data integrity across all time-tracking systems.
Collaborate with managers and timekeepers to resolve discrepancies.
Prepare periodic time and attendance reports.
3) Compliance & Documentation
Act as SPOC for internal/external audits related to Time and Payroll processes.
Complete Control Self-Assessments (CSA) in a timely manner.
Maintain up-to-date documentation and local Time and Payroll articles.
Ensure data privacy compliance.
Assist in closing audit findings and updating audit reporting systems.
Complete all mandatory compliance training in iLearn.
4) Process Excellence & Continuous Improvement
Contribute to Global Core Model deployment and maintenance.
Update Desktop Procedures (DTPs) quarterly.
Identify and implement process improvements through simplification, standardization, and automation.
Participate in global Time and Payroll projects and initiatives as required.
Close gaps between current DTPs and Global Core Model.
Support Time and Payroll transitions within the Hubs and In Market
5) Stakeholder Management
Liaise with internal departments (Finance, Legal, HR) and external vendors.
Provide Tier 2 support for T2P processes.
Handle employee inquiries regarding Time management and Payroll.
6) Reporting & Analytics
Prepare periodic and ad-hoc reports for various stakeholders.
Monitor data quality and identify potential issues proactively.
Analyze T2P data to support decision-making and process improvements.
About You
Minimum a Bachelor's degree in Human Resources, Finance, Business Administration, or related field.
Minimum 1-year of working experience in time and payroll operations, experience in the People Services Operations is highly desirable.
Proven track record in an international or multicultural shared services environment, experience in pharmaceutical industry is an advantage.
Understands business operations and local labor laws related to payroll and social insurance.
Excellent communication skills (verbal and written) in English; Japanese languages is a plus.
Proficient in Workday, ServiceNow, and other SBO People Services technologies, and advanced Microsoft Excel skills.
Knowledge of local HRIS and payroll systems, and hands-on experience with People & Culture Management (PCM) systems is an advantage.
Detail-oriented with a high degree of accuracy, strong analytical skills, and a team player.
Strong stakeholder management abilities, and a customer-focused approach with a positive attitude.
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
Collaborate in a dynamic, fast-paced environment focused on continuous learning and professional development.
Drive process improvement and innovation in partnership with a motivated and supportive team.
Pursue Progress. Discover Extraordinary.
Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.
At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
Watch 'One day at Sanofi' and check out our Diversity Equity and Inclusion initiatives at sanofi.com
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