Administrative Assistant

Location: Morristown NJ, Cambridge MA

About the Job

The Administrative Assistant will be responsible for supporting Commercial Leadership. The position requires the ability to manage within a complex, fast paced and dynamic environment.

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities:

• Provides administrative support to leadership requiring an advanced knowledge of department functions and division/business unit functions

• Assists leadership with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites

• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail

• Responsible for complex calendar management, coordination of meetings, travel arrangements, expenses, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

• Responsible for providing overall clerical support as necessary, including filing, copying, and all other administrative duties

• Assists on creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information

• Oversees organization and maintenance of department filing system including potentially confidential data

About You

BASIC QUALIFICATIONS:

• At least 3 years related experience, preferably in pharmaceutical environment.

• Education - HS diploma

• Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment.

• Strong communications and interpersonal skills and a team player

• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations

• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)

• Ability to interact with various levels of business functions and professionals in and outside organization

• Constantly seeks, designs, and implements improvements on administrative procedures

• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business

• Flexibility with work schedule and overtime as needed

PREFERRED QUALIFICATIONS:

Experience providing senior level administrative support

Previous pharmaceutical experience

Experience with confidential or proprietary information

Bachelor's Degree

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.​​

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.​​

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.​​

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.​

 Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

#GD-SP ​
#LI-SP    

#LI-Onsite
#vhd