Executive Assistant

Reference no. R2850765

Position title: Executive Assistant - Vaccines

Department: Digital R&D, Data & AI Products and Platforms 

Location: Toronto, ON 

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.  

At Sanofi, we’re committed to providing the next-gen healthcare that patients and customers need. It’s about harnessing data insights and leveraging AI responsibly to search deeper and solve sooner than ever before. Join our Digital R&D Data & AI Products and Platforms Team as an Executive Assistant and you can help make it happen. 

Sanofi has recently embarked onto a vast and ambitious digital transformation program. A cornerstone of this roadmap is the acceleration of its data transformation and adoption of artificial intelligence (AI) and machine learning (ML) solutions, to accelerate R&D, manufacturing and commercial performance and bring better drugs and vaccines to patients faster, to improve health and save lives. 

The Digital R&D Data & AI Products and Platforms Team is a key team within R&D Digital, focused on developing and delivering Data and AI products for R&D use cases. This team plays a critical role in pursuing broader democratization of data across R&D and providing the foundation to scale AI/ML, advanced analytics, and operational analytics capabilities. 

As the Executive Assistant, you will be providing comprehensive administrative support to the Head of Digital R&D Data AI Products and Platforms, ensuring efficient operations and effective communication across the organization. The ideal candidate will be proactive, resourceful, and able to manage multiple priorities efficiently. 

About Sanofi 

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main Responsibilities:

Executive Support

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate with internal and external stakeholders  

• Coordinate domestic and international travel arrangements, including logistics for conferences, workshops, and site visits 

• Process and reconcile invoices, expense reports in a timely and accurate manner and handle procurement requests as needed 

• Maintain and organize digital files, ensuring easy access and security 

• Maintain confidential files and documentation and handle confidential information with discretion 

• Prepare and distribute meeting materials, take minutes, and follow up on action items 

Team Support & Coordination

• Provide administrative support to the Digital R&D Data AI Products & Platforms team, including organizing departmental and team events, workshops, off-sites, leadership meetings and logistics 

• Maintain team distribution lists, organizational charts, and shared resources 

• Support HR functions such as onboarding new employees as needed 

• Track and follow up on action items from leadership and team meetings 

Communications 

• Draft, edit, and distribute internal communications on behalf of Head of Digital R&D Data AI Products and Platforms 

• Manage information flow and ensure timely responses to inquiries 

• Coordinate internal and external communications (presentations, reports, briefing materials) on behalf of leadership 

• Support the preparation and/or consolidation of materials for governance meetings, leadership reviews, and cross-functional initiatives 

• Partner with other Executive Assistants across R&D and the organization to ensure alignment and best practice sharing 

About You

Qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant or similar role 

• 3+ years of experience as an Administrative Assistant, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment 

• Bachelor's Degree (preferred) 

• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines 

• Strong written and verbal communication skills 

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Zoom  

• Experience with travel coordination and expense management systems (e.g., Concur) 

• High level of professionalism, discretion, and confidentiality 

• Ability to work independently and as part of a team 

• Experience supporting senior executives preferred 

Core Competencies:

• Proactive & Resourceful: Anticipates needs and takes initiative to solve problems and apply critical thinking  

• Detail-Oriented: Ensures accuracy and quality in all deliverables 

• Collaborative and Communicative: Works effectively with diverse teams and builds strong relationships      

• Professional Presence: Represents the department with poise and credibility 

Why Choose Us? 

• Bring the miracles of science to life alongside a supportive, future-focused team 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs 

Sanofi achieves its mission, in part, by offering rewarding career opportunities which inspire employee growth and development.  Our 6 Recruitment Principles clarify our commitment to you and your role in driving your career. 

• Our people are responsible for managing their career 

• Sanofi posts all non-executive opportunities for our people 

• We give priority to internal candidates 

• Managers provide constructive feedback to all internal interviewed candidates 

• We embrace diversity to hire best talent 

• We expect managers to encourage career moves across the whole organization 

Click “Apply” and follow steps to apply online.

Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants.  Accommodations for persons with disabilities required during the recruitment process are available upon request. 

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Toute compensation sera déterminée en fonction de l'expérience démontrée. Les employés peuvent être admissibles à participer aux programmes d'avantages sociaux de l'entreprise. Des informations supplémentaires sur les avantages sociaux peuvent être trouvées ici.