Leadership Enablement and Communications Coordinator/Executive Administrative Assistant

Job title: Leadership Enablement and Communications Coordinator

Location: Cambridge, MA

About the job

Join the engine of Sanofi’s mission — where deep immunoscience meets bold, AI-powered research. In R&D, you’ll drive breakthroughs that could turn the impossible into possible for millions. 

Position Purpose:

As artificial intelligence transforms the workplace, the role of traditional administrative support is evolving from task execution to leadership enablement. Routine activities such as scheduling, travel booking, document preparation and information management are increasingly supported by AI and digital assistants. While these responsibilities remain important, they no longer define the value of a leadership support role.

The Leadership Enablement and Communications Coordinator is a future-focused role that maximizes leadership effectiveness by combining strategic coordination, executive support, AI-enabled workflow management and organizational connectivity. Success is measured not by the volume of administrative tasks completed, but by increasing leadership capacity, accelerating decision-making, improving collaboration and enabling execution of Sanofi's strategic priorities.

What Makes This Role Different:

• Orchestrates AI agents and digital tools to improve productivity and automate routine work.

• Manages executive workflows to optimize leadership capacity and focus.

• Coordinates strategic initiatives and ensures execution across teams.

• Prepares leadership insights, executive briefings and decision-support materials.

• Develops communication materials, infographics and coordinates town halls and leadership forums

• Manages stakeholder relationships and organizational connectivity.

• Provides traditional executive support when appropriate, including calendar management, travel coordination and meeting logistics.

• Creates value through leadership effectiveness and organizational impact rather than administrative task completion.

• The ideal candidate brings a strategic mindset, strong digital and AI fluency, and the ability to operate with discretion and sound judgment in a complex, global environment.

Why Join Sanofi?

At Sanofi, we chase the miracles of science to improve people's lives. We believe it takes courage to be bold — to pursue the breakthroughs that matter most to patients, to challenge the status quo, and to reimagine what is possible. Our people are at the heart of everything we do, and we are committed to creating an environment where diverse perspectives are valued, innovation is encouraged, and every individual has the opportunity to grow and thrive. When you join Sanofi, you become part of a global team united by a shared purpose: to act for patients and to make a meaningful difference in the world. Together, we are building the future of medicine — and we want you to be part of it.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main Responsibilities:

1. Leadership Enablement & Executive Effectiveness

• Support the coordination and tracking of the Global Medical Strategy & Transformation priorities, and impact measures across the MSTE team, escalating competing demands to leadership as needed

• Continuously improve governance frameworks and leadership operating rhythms, ensuring decision rights, escalation paths, and cadences are optimized for speed and accountability.

• Prepare executive briefings, presentations, and leadership communications that enable informed and timely decision-making; synthesize cross-functional data and organizational input into strategic recommendations.

• Exercise delegated decision-making authority on behalf of the Global Head for defined domains, resolving cross-functional conflicts and unblocking execution without escalation.

• Anticipate risks, track follow-up actions, and ensure accountability on key decisions and commitments.

• Coordinate leadership meetings and drive follow-through across stakeholders, capturing decisions and documenting action items for timely completion.

2. Strategic Coordination & Program Delivery

• Own end-to-end delivery of designated transformation workstreams, including scope definition, resource allocation, budget tracking, and risk mitigation.

• Support the identification of capability and readiness gaps within specific areas of the MSTE organization and share observations with senior team members to inform potential process improvements.

• Support governance forums and leadership operating rhythms to ensure alignment and execution across global medical and scientific excellence functions.

• Facilitate collaboration across global medical and scientific excellence functions, translating strategic priorities into actionable plans and tracking progress toward delivery.

• Monitor milestones, risks, and deliverables; exercise judgment on trade-offs between competing strategic demands with cross-functional business impact.

3. AI & Digital Productivity

• Orchestrate AI-enabled workflows while maintaining quality, compliance, and data integrity standards; independently evaluate and select AI tools and digital productivity solutions.

• Identify and implement opportunities for productivity improvement through automation and digital innovation across the leadership team and broader function.

• Guide and upskill peers and team members on AI-enabled workflow practices and digital tools adoption.

• Champion and model AI-enabled ways of working across the team, demonstrating continuous learning and enthusiasm for emerging technologies.

4. Stakeholder Engagement & Communications

• Build and maintain trusted relationships with senior leaders, internal partners, and external stakeholders; represent the Global Head in select forums and stakeholder discussions with independent judgment on positioning and messaging.

• Coordinate communications on behalf of senior leadership, ensuring clarity, timeliness, and appropriate tone.

• Prepare executive summaries, briefing materials, and stakeholder insights that inform strategic decision-making.

• Support the planning and execution of leadership events, offsites, and workshops, including agenda preparation, logistics, and venue coordination.

5. Operational Enablement

• Own management of complex executive calendars and scheduling across multiple time zones, exercising judgment on competing priorities.

• Coordinate domestic and international travel arrangements, including itineraries and logistics.

• Support expense management and reporting in accordance with company policy.

• Organize meetings, workshops, and offsite events, including agenda preparation, logistics, and venue coordination.

• Serve as a trusted and responsive point of contact for the leadership team.

About You

Required Qualifications:

1. Work Experience

• 3+ years of demonstrated experience supporting senior leaders in a global, matrixed organization.

• Proven track record in strategic coordination, project management, or executive support roles with cross-functional influence.

• Proven experience designing, implementing and scaling AI-enabled productivity tools and digital workflows.

• Experience in preparing executive level communications, infographics and visual materials

• Demonstrated ability to manage multiple priorities simultaneously in a fast-paced, complex environment while exercising independent judgment.

2. Education

• Bachelor's degree or equivalent combination of education and professional experience.

3. Skills & Competencies

• Strong organizational and project coordination skills with high attention to detail.

• Excellent written and verbal communication skills, including the ability to prepare executive-level materials.

• Strong Digital and AI fluency with demonstrated enthusiasm for adopting and championing new technologies.

• High level of discretion, confidentiality, and sound professional judgment.

• Strategic mindset with the ability to connect day-to-day activities to broader organizational goals.

• Strong interpersonal skills and the ability to build trusted relationships at all levels of the organization.

• Agility and comfort operating in ambiguous, evolving environments.

• Proactive problem-solving orientation with a continuous learning mindset.

Other Qualifications:

• Experience in the pharmaceutical, biotechnology, life sciences or related industry.

• Familiarity with medical function, medical strategy, or scientific functions within a global organization.

• Strong fluency with enterprise collaboration, workflow platforms and AI Tools

• Exposure to program governance, transformation initiatives, or change management processes.

Why Choose Us?  

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. 

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. 

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.