General Medicines
Wo Ideen und Wissenschaft die Gesundheit von morgen gestalten.

Events Specialist

• Location: São Paulo/SP (Parque da Cidade)
• Modelo híbrido

About the job

Events & Engagements Specialists (EESs) implement event plans within their areas of responsibility, as well as operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during the events under the scope of the Global Meetings & Events team (GM&E). They own the end-to-end process of all events within their scope, congresses and conventions, sales meetings, standalone meetings or webinars, advisory board meetings, and speaker training meetings. They manage external suppliers and communicate with internal and external stakeholders, always ensuring consistent company representation and full compliance.

The role requires the capacity to assess risks when faced with uncertain and rapidly changing environmental conditions, making decisions supported by strategy, and finding resources to resolve issues in an efficient and business-appropriate manner. Effective communication is a must, as this role is an ambassador for the company’s Play to Win strategy and is accountable for operational activities within scope. 

Main responsibilities

On Events:

• Partner with transversal brand teams, creative agencies, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.
• Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection.
• Adhere to company policies, particularly those related to transparency and compliance.
• In charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings.
• Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or through a third party.
• Plan and organize different types of meetings, identify risks early in the process and set up a risk mitigation plan. Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
• Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
• Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as SpotMe and cVent, as well as other meeting technology solutions.

On Engagements:

• Coordinate activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures.
  • Provide active data input to the Global Rationale Form for event and engagement approval, as well as coordinate related approvals.
  • Create and support completion of Service Agreements using One Sanofi tools and platforms. Manage corresponding reviews and approvals via the One Sanofi transparency approval and reporting tool. Coordinate Agreement signatures, communicating with external and internal parties, which include the Contract Management team for complex agreements.
  • Prepare Fair Market Value calculations for the review and acceptance of each business unit.
  • Manage financial approvals and post-event invoice payments.
• Monitor and report on follow-up actions and planning status related to SEE/HCO engagements. Update all related budgets and forecasts.
• Deliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, and tracking.
• Share knowledge and best practices with peers and stakeholders.
• Develop strong working relationships through transparent communication in all directions.
• Contribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processes.
• Provide metrics on relevant markers of event management success, as well as those related to transparency and compliance in a timely and accurate manner.

About you

Experience:

• Direct experience in the pharmaceutical and life sciences space.
• Proficient in MS Office.
• Meeting planning and project management experience is an advantage.

Soft and technical skills:

• Strong relationship builder, customer-service oriented.
• Organized and flexible, able to quickly grasp and implement new concepts.
• Event and congress knowledge regarding meeting planning and reporting results. 
• Financial acumen as it relates to budget management and spend analysis.
• Ability to collaborate and deliver solutions in a complex environment.
• Innovative mindset, digital literacy.
• Able to adapt to changing business priorities.
• High attention to detail, capable of asking insightful questions.
• Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.

Education: Complete degree in Business Administration or related fields.

Languages: Fluent in written and spoken English.

Why choose us?

Bring the miracles of science to life alongside a supportive, future-focused team.

Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

This role is critical to our team’s success and offers exposure to a broad range of activities within the lab. For an ambitious microbiologist, it’s a chance to gain lots of experience, fast

PursueProgress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue Progress. And let’s discover Extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Attention to the Phrases Below

*Always aimed at the safety and well-being of our employees, proof of COVID-19 vaccination is an essential item for all employees, being present on the list of admission documents.

#LI-LATAM

Strebe nach Fortschritt. Entdecke Einzigartiges.

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Bei Sanofi stehen allen die gleichen Chancen offen – unabhängig von Herkunft, Hautfarbe, Religion, Geschlecht, Nationalität, sexueller Orientierung, Alter, Staatsangehörigkeit, Familienstand, Behinderung, Geschlechtsidentität, Veteranenstatus oder anderen gesetzlich geschützten Merkmalen.