Senior Project Specialist

Job Title: Senior Project Specialist

Location: Hyderabad

About the job:

The Global M&S Services acts as a cornerstone to this effort. Our team is responsible for delivering and supporting Global M&S teams in partnership with Business and Digital, and drive priority and transformative initiatives across M&S. The team members of Global M&S Services Hubs will act as partners in carrying out tasks and fulfilling responsibilities to support global project management from the hubs.  

Main responsibilities:

• MIS Maintenance and Reporting: Independently execute regular/monthly updates of project MIS including cost, schedule, scope, risks, stakeholders, and key milestones. Generate standard project reports and dashboards while ensuring data accuracy across project management systems.

• Project Charter Creation: Support Program & Project Managers in information gathering and documentation for project charter development.

• Project Monitoring and Tracking: Establish and maintain project tracking systems to monitor progress against schedules and cost parameters. Prepare regular status updates on project activities and milestones.

• Risk Management: Support Program & Project Managers in risk identification, documentation, and maintenance of risk registers. Coordinate risk assessment and mitigation planning activities.

• Project Planning and Scheduling: Support Program and Project Managers to create comprehensive project plans and develop project schedules including key milestones. Coordinate project planning activities.

• Resource Management: Independently manage and update project information in Planisware. Coordinate resource allocation updates and maintain resource management data for governance and analytics.

• Communication and Stakeholder Management: Implement communication and stakeholder management plans. Coordinate core and extended team activities.

• Project Meetings and Documentation: Support Project Managers in leading project meetings, prepare agendas, and document Minutes of Meeting (MOM). Maintain action/decision logs and project documentation.

• Project Change Management: Support Project Managers in documentation of project changes related to finance, resources, and scope. Handle cost calculations for change requests and maintain change management logs.

• Cost Management: Independently handle Purchase Requisitions, Purchase Orders, Invoice management, and payment tracking. Coordinate with finance and suppliers to ensure timely processing of project-related transactions.

• Supplier Management: Perform supplier research, evaluation, and tender creation processes. Coordinate supplier communications and monitor supplier performance

• Project Ways of Working: Adopt current practice and help in contributing better ways of working along with the Project Management team.

• Project Closure and Transition: Execute administrative closure activities and archive project documentation. Coordinate project transitions to manufacturing teams and facilitate lessons learned workshops.

About you:

• Experience: Experience in Project Management, Digital tools.

• Soft skills & Technical skills: Project management, Stakeholder Management. Should have experience in Digital tools like shine, planisware, MSP experience in Pharma industry. Certification in CAPM/PMP is preferred

• Languages: Verbal and written fluency in English​

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention, and wellness programs and at least 14 weeks’ gender-neutral parental leave.

• Opportunity to work in an international environment, collaborating with diverse business teams and vendors, working in a dynamic team, and fully empowered to propose and implement innovative ideas.