Executive Assistant

Job Title: Executive Assistant

About the Job

Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you’ll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs.

The Senior Administrative Assistant is the administrative support for the Head of Global Rare Diseases, and is responsible for all administrative needs including but not limited to managing calls, calendar scheduling, travel scheduling, expense reporting, document approval processing, documentation (including memo's, faxes, letters and other communication),preparation of budget documents and spreadsheets, meeting planning, general clerical support and general projects which may be assigned.

About Sanofi:
We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main Responsibilities:

• Provides administrative support requiring an advanced knowledge of department functions and franchise/business unit functions.

• Regularly interfaces with internal management, staff and support staff to complete tasks.

• Manages Head of Global Rare communications as requested, including telephone calls, meeting planning, eMail messages, and internal and external mail.

• Oversees organization and maintenance of department filing system including potentially confidential data.

• Ensures department supplies needs are met.

• Responds to various inquiries for information according to general guidelines.

• Performs complex, specialized projects requiring strong initiative and project management skills, and possibly requiring influence or negotiation skills to successfully complete. Exercises discretion and judgment in handling of confidential material and information.

• Knowledge of documents requiring signatures: responsible for following through with obtaining the required signatures for different types of documentation and tracking signature status.

• Preparing grammatically correct correspondence, reports, tables, and analyses, including creating and managing complex spreadsheets and budgets, presentations and other important communications using current computer technology.

• Constantly seeks, designs and implements improvements on administrative procedures.

• Is responsible for coordinating meetings, maintaining calendars, making travel arrangements, etc.

• Provides clerical support as necessary, including filing, faxing, copying, performing data entry, etc.

• Responsible for managing accurate, correct and timely department inputs and outputs from a number of key internal systems and programs, including but not limited to travel scheduling, time reporting, expense management, eProcurement, desktop faxing and HR systems.

• Contacts are frequent with individuals representing outside organizations, and or individuals of significant importance within the company. Contacts involve planning and preparation of the communications with local government and civic entities, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.

• Provides guidance and training to less experienced administrative staff.

• Completes other duties as requested

About You

Basic Qualifications:

• High School Diploma and 5+ years’ administrative experience

• Minimum 5 years’ experience using computer technology including the Microsoft Suite of tools (Excel, Powerpoint, Word and others)

Preferred Qualifications:

• Degree and 5-10 years’ experience supporting senior-level business leaders in a pharmaceutical or biotech environment

• Strong interpersonal skills

• Project Management experience

• Strong computer skills, including advanced skills in Microsoft Excel, Powerpoint and Word

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or a lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs, and at least 14 weeks’ gender-neutral parental leave. 

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.