Job title: Executive Assistant Business Operation Transformation (BOT)

• Location: Budapest – Sanofi Business Operations, Váci Greens

About the job

Are you ready to play a vital part in the performance of our entire business while helping to make an impact on millions of people? We're seeking a highly motivated and proactive Executive Assistant to support the SVP leading Business Operation Transformation (BOT). This role will be crucial in ensuring the smooth operation of the department and supporting the leader and his

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

With respect to People Services (PS) operations in the Budapest Hub, the following areas are covered on a European or Global scale:

• People Life Cycle Management
• Knowledge Base Management and Employee Query Handling
• External Workforce Management
• Global Learning Services
• Quality, Performance, Employee Master Data & Reporting
• Mobility Services

Main responsibilities:

The BOT Executive Assistant will work in a collaborative and inclusive environment, contributing to achieve our mission of improving health outcomes for people globally.

Executive Support:

• Provide comprehensive administrative support to the Leader, including managing a busy and conflicting agenda, prioritizing and updating schedules, and organizing key internal and external appointments.
• Serve as a liaison between the Leader and internal/external stakeholders, handling communications and correspondence with professionalism and confidentiality.
• Manage logistics for internal and external visitors, including scheduling and organizing business trips, workshops, off-sites, etc.

Event Planning:

• Plan, coordinate, and prepare key events and meetings, ensuring all logistical details are managed effectively.
• Contribute to any necessary events preparation.

Department Support:

• Update distribution lists, org charts, and other key material.

• Manage purchase orders and invoicing processes for the team, achieving an advanced understanding of the financial systems and the associated usage requirements to efficiently manage financial processes.

·       Support BOT team managers in onboarding new team members.

Communication and Coordination:

• Ensure strong communication and coordination with other administrative assistants to proactively identify areas of partnership under a One Sanofi mindset.
• Provide back-up support to other assistants and coordinators in the business unit when required.

Efficiency and Improvement:

• Strive for efficiency and coordinate activities to continuously improve the work environment (communication, simplification, on-site work environment).
• Assist with special projects and initiatives as needed, providing support to ensure successful execution.

About you

Experience and skills:

• Minimum of 1 year of successful executive assistant experience.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and digital savviness.
• Strong organization and prioritization skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and as part of a team; proactive and detail-oriented.
• Positive attitude and enthusiasm, sense of service.

Education: Bachelor's degree in Business Administration, Office Management, or a related field preferred.

Languages: Fluent in English is a must

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention, and wellness programs and at least 14 weeks’ gender-neutral parental leave
• Flexible home office policy
• Join a great community & special event (Weekly Yoga/Pilates classes, Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)
  

PursueProgress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Discover our Code of Conduct, that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document, before applying.

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