Chengdu Hub Operations Support

About us

At Sanofi, we chase the miracles of science to improve people’s lives. All our decisions are taken with our most important stakeholder in mind – the patients.

Having a rich history of innovation that dates back over 100 years, Sanofi more than ever stays true to its commitment to transform the practice of medicine by providing potentially life-changing treatments and the protection of life-saving vaccines to millions of people. This history includes the first treatments for many rare diseases and the establishment of standards of care in diabetes and cardiovascular disease. Sanofi’s commitment to public health has helped protect hundreds of millions of people from influenza every year for decades and pushed polio to the brink of eradication, while its scientific vision has led to breakthrough innovations in the treatment of inflammatory diseases.

~ 43.07Bn€ Net Sales FY23

~ 90 countries

~ 91K employees

~ 59 manufacturing sites

~ 20 R&D sites

About the Job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives.

As the Chengdu Hub Operations Support, you’ll be supporting day-to-day operation of office administrative tasks for the hub management team ensuring smooth workflow and efficiency related to administration in alignment with Global and Local needs, strategies, and directions. You’ll be part of the Sanofi Business Operations, reporting to the Chengdu Hub Head based in China.

Main Responsibilities:

Operation

• Support the Chengdu Hub Head in managing calendar, travel arrangements, expense submissions, meeting logistics, and other administrative tasks as assigned.

• Manage and monitor day-to-day administrative operations and support special projects for the hub's management team.

• Manage the Headcount, finance and IT related reports and coordination

• Serve as primary point of contact for hub-wide events and meetings coordination including logistic arrangements, food and catering, space allocation, security etc.

• Monitor budget including processing purchase orders, tracking expenditures, procurement of office supplies and services, as well as vendor management.

• Assist in preparing and formatting various hub materials including presentations, reports, briefing kits, posters and other internal or external communications.

• Collaborate across different functions to ensure effective delivery of operational support to the organization.

• Support the Business Continuity/ Crisis Management Plan, as assigned

• Work closely with other Administration/Support staff and teams to ensure the delivery of the goals.

Organizational

• Demonstrate strong commitment while providing a welcoming environment for both internal and external stakeholders in a helpful, polite and professional manner.

• Being a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or escalated as appropriate.

• Supports newcomer onboarding according to the functional directions.

• Implement appropriate filing and documentation (digital or otherwise) and other office procedures to facilitate a highly organized and smooth functioning hub.

• Manages e-mail distribution lists and business system access administration.

• Support in drafting meeting minutes for team meetings and distributing the recorded actions and inputs to attendees in the meeting, as assigned.

• Carry out any other general administration and assistant duties as required on behalf of Chengdu Hub Head and leadership team.

Engagement Support

• Actively support the planning and maintenance of the hub's communications and engagement calendar, channels, events, and activities, while ensuring timely, enthusiastic support and execution.

• Distribute hub related communications through appropriate channels in consultation with the Hub Engagement Partner.

About You

• Bachelor’s degree with prior experience in a team support or administration capacity within a fast-paced environment.

• Demonstrated organizational skills with strong proficiency in communication, and office tools and systems.

• Attention to details and the ability to multi-task and deliver timely results.

• Proactive, solution-oriented, creative and curious, with the agility to learn and grow. 

• Absolute discretion in handling confidential information.

• Strong team player who is self-motivated and able to multi-task under pressure.

• Business fluent in English with good communication skills and the ability to build effective relationships with internal and external stakeholders.

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!